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Letter to Your Manager

This page will help you prepare to talk to your manager to make the case for adding the 2023 HBA Annual Conference to your professional development plan and request that your employer cover the expenses to support your attendance. 

To assist you in requesting reimbursement from your company, we've created a template letter to your manager. Interested in diving deeper into the value of attending the conference? Check out this ROI Workbook.

Step 1: Itemize Your Expected Expenses

Before you communicate with your manager to request to attend the conference, we suggest you calculate the monetary costs you expect to incur:

  • Registration fee: Early bird registration rates are available until 31 August 2023 at 11:59 PM ET. Note that the registration fee includes a reception on Monday night, and breakfast and lunch on Tuesday and Wednesday.
  • Transportation: Airfare or train fare, as well as ground transportation round trip from airport to the hotel. Discounts are available
  • Accommodations: The HBA has arranged a room block at the Sheraton Grand Chicago Riverwalk at the rate of $249/night, plus 17.4% tax. Rooms at the HBA rate will be available until 13 October 2023 or until the block is sold out, whichever comes first.

Step 2: Communicate the Benefits to Your Team and Your Company 

To be the most effective in justifying support of your attendance at the conference, clearly articulate the connection between your organization’s requirements and the conference program.

Use this template letter to your manager and the breakout session guide. Some specific details to include:

  • Breakout session descriptions
  • Keynotes: Information on the speakers and topics which will be covered
  • Build your network: Describe to your manager how face-to-face networking with over 1,000 of the leading women in healthcare will allow for additional opportunities to share ideas across the industry.
  • Sharing back at the office: Describe how you will bring the knowledge back to your team and conduct a lunch and learn or webinar to share the knowledge.

Utilize this ROI Workbook to assist you in justifying the investment to your company, prepare to make the most of the experience, and reflect on your experience both on-site and post-conference.